HR Compliance & People-Management Checklist for Illinois Small Businesses

Hiring & Onboarding

• Draft clear job descriptions for every role.

• Include pay ranges when required under Illinois transparency rules.

• Complete Form I-9 for every new employee and store it securely.

• Set up organized employee files with applications, offer letters, and policy acknowledgments.

• Provide structured onboarding with handbook review and introductions.

Policies, Handbooks & Culture

• Maintain an updated handbook reflecting Illinois and federal laws.

• Include anti-harassment, discrimination, and wage payment policies.

• Have employees sign acknowledgment forms for all policies.

• Promote trust and culture through consistent, transparent HR practices.

Compensation & Benefits

• Ensure compliance with Illinois minimum wage and overtime laws.

• Keep accurate payroll and deduction records.

• Clarify benefit eligibility and enrollment for employees.

Leave & Time-Off Management

• Follow Illinois’ paid sick leave requirements.

• Track time and attendance accurately for all employees.

• Document requests and approvals for family or medical leave.

Employee Relations & Performance

• Conduct regular performance reviews and goal check-ins.

• Document all disciplinary actions and improvement plans.

• Train managers on fair and consistent employee treatment.

Record Keeping & Compliance

• Keep I-9s, payroll, and personnel records per legal timelines.

• Display required workplace posters and notices.

• Perform annual compliance audits to identify gaps.

Safety & Risk Management

• Maintain OSHA compliance and workplace safety policies.

• Document injury reporting and workers’ compensation claims.

• Review insurance coverage annually for accuracy.

Growth & Strategic HR

• Align HR practices with business goals and culture.

• Monitor HR metrics like turnover and employee satisfaction.

• Stay informed on Illinois law updates and adjust policies accordingly.